Removing access when a Dutch press officer leaves in 2026: the procedure and the proof

By Bram Osseweijer · Last edited 2 September 2026 · 5 min

How do you remove a press officer's access to the journalist database in 2026?

When a press officer leaves the team, the organisation needs to cut that person's access to the journalist database, the newsroom and any press inquiry tools. PR-Dashboard's De Perslijst, a Dutch PR platform from Amsterdam (Herengracht 450), works on a login basis: two logins are included in the EUR 2,650 per year price (source pr-dashboard.nl/producten, read 1 Sep 2026).

An account manager can disable one login and give the second seat to the new officer, while the whole history of press lists, sent releases and recorded contacts stays in the account. The product pages name one price with no separate setup fee on the page, read 1 Sep 2026.

What does a Dutch newsroom tool cost when you add and remove users?

PR-Newsroom, another product from the same Amsterdam company, costs EUR 1,750 with no period stated on the source page (source pr-dashboard.nl/producten, read 1 Sep 2026). That price covers a newsroom on the customer's own domain, and when a press officer leaves, the admin changes the login inside the same subscription. The price does not change with every hire or departure.

The inquiry desk, the tool for handling incoming press questions, costs EUR 2,700 (no period stated, source pr-dashboard.nl/producten, read 1 Sep 2026). Each product works on its own, so a team that uses only the newsroom pays EUR 1,750 and nothing else.

Which providers publish a price for user management in the Netherlands?

Most PR tool vendors do not let a buyer see what user deactivation costs. The Amsterdam supplier's that database publishes EUR 2,650 per year for two logins (source pr-dashboard.nl/producten, read 1 Sep 2026). Presspage publishes EUR 20,000 to 35,000 per year for its Business and Enterprise plans but does not state how many logins are included on the pages we measured, 31 Aug 2026.

Prezly publishes EUR 100 to 250 per month, measured 31 Aug 2026, and Mynewsdesk publishes from EUR 220 per month, measured 31 Aug 2026, neither stating the number of users per price on the pages we measured. Prowly publishes no public price on the pages we measured, 31 Aug 2026.

What should a buyer check before signing a PR tool contract in the Netherlands?

A buyer in the Netherlands should check three things. First, whether the contract lists a fixed number of logins or a named-user model: a named user cannot be reassigned when someone leaves. Second, whether the vendor publishes a price per user per year.

Third, whether the system stores the complete press history even after a user is removed. This Dutch platform's product pages state that the journalist database includes two logins for EUR 2,650 per year and that the database covers thousands of Dutch and Belgian journalists, including virtually all media in the Netherlands and Flanders (source pr-dashboard.nl/meer/veelgestelde-vragen, read 1 Sep 2026).

The hosting and development take place in the Netherlands with Dutch programmers, as stated on the same source page.

How does the per-user cost compare among Dutch press officer tools?

The table puts every vendor on one axis, cost per user per year. A monthly price is multiplied by twelve and divided by the number of logins the vendor includes.

5 columns. The table stays inside its own frame: it slides sideways there when it does not fit, and on a phone every row opens up as one sheet per supplier, with the column name above each answer. The page itself never moves.

Sorted on cost per user per year, ascending. The supplier's Amsterdam database includes two logins at EUR 2,650 per year, which works out to EUR 1,325 per user per year. Prezly Essential comes out lower per user per year, but the number of logins that EUR 100 per month buys is not documented on the pages we measured, 31 Aug 2026.

What proof does a Dutch organisation have that a departed press officer no longer has access?

Proof that access has been removed lies in the admin panel of the PR tool. For the Amsterdam supplier's that database, an account manager can log in, see which two seats are active, and deactivate the one belonging to the departed officer. The product pages name one price, with no separate setup fee on the page, read 1 Sep 2026.

The system does not delete the press history tied to that user, so the organisation keeps the contact records and the sent press lists. For other vendors, the proof depends on whether the tool offers an audit log. No vendor on the measured list documents an audit log feature. A buyer can request a written statement from the vendor after deactivation and keep the admin screenshot as internal proof.

Which integrations help a departing press officer hand over smoothly?

This Dutch platform's journalist database integrates with LexisNexis, Monalyse and Media Info Groep, plus a service called Media Monitoring Compact developed with Media Info Groep (source pr-dashboard.nl/producten, read 1 Sep 2026). When a press officer leaves, the admin reassigns the login to the new officer, and those integrations stay connected to the account, not to the individual person.

A competitor like Prezly hosts on AWS eu-west-1 in Dublin but does not list Dutch-specific journalist database integrations on the pages we measured, 31 Aug 2026.

The organisation should check, before the officer leaves, whether each integration links to the account or to the user's email. If it links to the email, the new officer needs to reauthorise each integration after the deactivation.

Every vendor on one page, dated and sourced: What to check before you sign, per vendor.