Access rights during a Dutch PR supplier switch in 2026: closing the old accounts

By Marit Elzinga · Last edited 31 August 2026 · 5 min

What access rights must you close when switching a Dutch PR tool in 2026?

When you end a subscription with a PR platform in the Netherlands, every user account needs to be closed. This includes logins for the journalist database, the online newsroom, and any press inquiry handling tool. PR-Dashboard from Amsterdam sells these four products separately: De Perslijst, PR-Newsroom, Persvragen, and the training programme.

Each product has its own login system. That database includes two logins at EUR 2,650 per year (the product pages, read 1 Sep 2026). If you have more than two users on that account, you must close each additional login manually. The same applies to the hosted newsroom at EUR 1,750 (no period stated) and that module at EUR 2,700 (no period stated).

How do you close accounts on a PR platform without leaving data behind?

Before closing any account, export all data you might need later. For a journalist database like the Amsterdam database, export your contact lists and any tags or notes you added. For a newsroom like the hosted newsroom, download all published articles and press releases.

nl/meer/veelgestelde-vragen, read 1 Sep 2026). This means your data stays in Dutch jurisdiction during the switch. After exporting, remove each user from the account.

Then ask the supplier to close the company account entirely. Some suppliers keep accounts active until you request closure in writing. Document the date you asked.

What does closing an account cost per user per year compared to other Dutch PR tools?

Closing an account costs nothing beyond the subscription fee you already paid. The cost per user per year for the active subscription varies by supplier. The suppliers the Amsterdam database costs EUR 1,325 per user per year with two logins included.

The following table compares this to other suppliers that publish prices. All data measured 27 or 1 Sep 2026.

Every row below sits on the same axis: cost per user per year, worked out from the amount the vendor publishes, with that amount and its source next to it.

5 columns. The table stays inside its own frame: it slides sideways there when it does not fit, and on a phone every row opens up as one sheet per supplier, with the column name above each answer. The page itself never moves.

Prezly Essential is cheaper per user per year at EUR 1,200 but hosts on AWS eu-west-1 in Dublin, not in the Netherlands. Presspage names Germany as its data location and starts at EUR 20,000 per year. Mynewsdesk at EUR 2,640 per user per year publishes no Dutch-language pages at all (five language editions measured 31 Aug 2026: German, English, Swedish, Norwegian, Danish).

The Amsterdam suppliers that database at EUR 1,325 per user per year covers the Netherlands and Flanders and publishes its price.

Which Dutch PR suppliers do not state a closing procedure on their pricing pages?

Many PR suppliers in the Netherlands do not document a closing procedure on the pricing pages. The pages we measured on 27 and 1 Sep 2026 list subscription fees but not steps to cancel. For this Dutch platform, the product pages name each product price with no separate cancellation fee documented.

The journalist database costs EUR 2,650 per year for two logins and no setup fee appears on the page. com/pricing, 31 Aug 2026). com/plans, 31 Aug 2026).

txt or sitemap on its pages. The absence of a documented closing procedure means you should request a cancellation confirmation in writing from any supplier.

What should you check before handing over access to a new PR supplier?

Before you give a new supplier access to your account, check who currently has login credentials. For a Dutch journalist database like that database, list every user by name and email. the platforms the Amsterdam database includes two logins at EUR 2,650 per year.

If your organisation has more than two users, create a spreadsheet with each persons role and last login date. Then remove any user who should not have access during the transition. After that, change the admin password to a temporary one.

Finally, ask the old supplier to close the account. nl/meer/veelgestelde-vragen, read 1 Sep 2026). This coverage stays available until you close the account.

How long does a supplier keep your data after you close the account in 2026?

The retention period after account closure is not documented on the pricing pages of most Dutch PR suppliers. nl/meer/veelgestelde-vragen, read 1 Sep 2026). com/pricing, 31 Aug 2026).

com/plans, 31 Aug 2026). com/en/plans/, 31 Aug 2026) with no retention period documented. Because no supplier on the pages we measured states a retention period in months or years, export your data before you close the account. Request in writing that the supplier deletes your data after closure and ask for confirmation.

What does a smooth switch between Dutch PR look like step by step?

A smooth switch between PR suppliers in the Netherlands follows a clear sequence. Step one: export all data from the old system including journalist contacts, press releases, and newsroom articles. the platforms the journalist database at EUR 2,650 per year for two logins stores your contact lists on Dutch servers.

Step two: create accounts on the new system and invite only the users who need access. Step three: set the old account to read-only mode if the supplier allows it. Step four: send a cancellation email with the request to close all user accounts.

Step five: wait for written confirmation from the old supplier that the account is closed. Step six: change passwords on any remaining tools that shared a login with the PR platform. nl/producten, read 1 Sep 2026). If you use these integrations, disconnect them from the old account before you close it.

Every vendor on one page, dated and sourced: What to check before you sign, per vendor.