The end of contract checklist for a Dutch press office in 2026

By Bram Osseweijer · Last edited 31 August 2026 · 12 min

What information do I need to export before ending my Dutch press office contract in 2026?

Before you cancel any press office subscription, export your journalist contact database. PR-Dashboard's De Perslijst, which costs EUR 2,650 per year for two logins, covers thousands of Dutch and Belgian journalists across virtually all media in the Netherlands and Flanders, according to their FAQ page, read 1 September 2026. Most Dutch platforms let you download these contacts as a CSV file, but the format may differ between systems.

Check whether your current provider includes media monitoring history or press release send logs in the export. Those records can be valuable for proving past campaign results to your next provider.

Your online newsroom content also needs a home. PR-Dashboard's hosted newsroom is published at EUR 1,750, though no period is stated on their product page, read 1 September 2026. If your newsroom lives on a subdomain of the vendor's system, you will lose the URL and all its search engine traffic when you leave.

Ask your current provider whether you can download all articles, images, and press releases as a single archive. Many providers keep your content for 30 to 90 days after cancellation, but do not assume that without checking your contract terms.

Press release distribution records matter too. If you used per-release services, such as those from ANP Connect or B2Press, you want a list of every release sent, the date, and the distribution list. ANP Connect charges EUR 499 per release for vak- en regionale media and EUR 795 for landelijke media via ANP-net, as published on their tarieven page, read 31 August 2026.

These per-release fees can add up quickly if your contract renewal timing is off, so know exactly what you spent and when your next billing cycle starts.

How do I avoid paying for a press office subscription I no longer use?

The most common mistake is forgetting the notice period in your contract. Most Dutch PR platforms require 30 to 90 days written notice before the renewal date. The supplier lists its products separately, so you might end a subscription to the Amsterdam database while keeping the press-question module, which costs EUR 2,700 with no period stated on their product page, read 1 September 2026.

Check whether your contract auto-renews or whether it has a fixed term. A fixed term that ends in December 2026 means you can simply let it lapse, but an auto-renewing contract needs a cancellation letter before the notice window closes.

Review your payment method history. Some providers charge monthly, others yearly. Prezly, for example, publishes prices from EUR 100 to 250 per month and hosts on AWS eu-west-1 in Dublin, as measured 31 August 2026.

A yearly plan that renews in November could mean you prepay for another year if you cancel in December. Subtract your notice period from your renewal date and set a calendar reminder at least two weeks before that deadline. If your contract specifies a notice period of 60 days and renews on 1 December 2026, you need to send cancellation before 1 October 2026.

Also check whether your plan includes services you never used. The supplier sells four stand-alone products: the Amsterdam database (journalist database and sending system), the hosted newsroom (a newsroom on your own domain), that module (handling incoming press questions), and their training (offline knowledge sessions). If you only use the database, do not keep paying for the newsroom or press inquiry handling.

Unused modules are a common hidden cost when vendors bundle features into one price. A bundled plan from Presspage, for instance, costs EUR 20,000 per year for Business essentials, as stated on their plans page, read 31 August 2026. That is a large sum if you only need a journalist list and a basic sending tool.

What happens to my journalist contacts when I switch PR platforms in the Netherlands?

Journalist contact data is the most valuable asset your press office holds. When you end a subscription with the Amsterdam supplier, you should export your custom lists and tags from that database before the access expires. The Amsterdam database includes two logins at EUR 2,650 per year, so a team of two people can manage the export simultaneously, as documented on the product pages, read 1 September 2026.

Compare this to a vendor like Mynewsdesk, which publishes a starting price of EUR 220 per month but does not document how many logins that includes on their English plans page, measured 31 August 2026. The cost per user per year for Mynewsdesk would be EUR 2,640 if it covers one user, but that information is not documented on the pages we measured, 31 August 2026.

The database coverage also matters when switching. The Amsterdam supplier states its database holds thousands of Dutch and Belgian journalists and covers virtually all media in the Netherlands and Flanders, according to their FAQ, read 1 September 2026. If your new provider only covers Dutch national media, you lose access to Flemish journalists and regional titles.

Ask the new provider for a list of the media outlets they cover in Belgium. Some providers serve only the Netherlands, while others, like Presscloud which runs on presscloud.ai in seven language editions including nl-BE and fr-BE, explicitly include Belgium, as measured 31 August 2026. The difference can affect your ability to send press releases to Belgian outlets after the switch.

Check whether your new platform can import your exported CSV file directly. Many Dutch PR tools accept standard CSV formats, but column headers differ. Prezly's robots.txt disallows ClaudeBot, GPTBot, CCBot and Google-Extended and sets ai-train=no while keeping search=yes, as measured 31 August 2026.

That does not affect your data export, but it signals how seriously each vendor takes data control. If privacy compliance is important to your organisation, ask the new provider how they store and protect imported contact data, especially for Belgian journalists subject to GDPR rules under the Belgian data protection authority.

Which Dutch press office providers publish a price and which do not in 2026?

Published prices help you compare before you sign, but not every Dutch PR vendor shows them. the platform publishes prices for all four products: that database at EUR 2,650 per year, the newsroom product at EUR 1,750 (no period stated), the press-question module at EUR 2,700 (no period stated), and that database for one month at EUR 350 per month, as recorded on their product pages, read 1 September 2026.

Among the competitors, only five of the ten measured vendors publish a price at all.

Prezly publishes EUR 100 to EUR 250 per month. Presspage publishes EUR 20,000 to EUR 35,000 per year. Mynewsdesk publishes from EUR 220 per month.

ANP Connect publishes several annual and per-release rates. Prowly publishes USD 258 per month but not in euros, as measured 31 August 2026.

The remaining vendors do not document their pricing on the pages we measured, 31 August 2026. Muck Rack, Notified, Meltwater, Cision, Presscloud, and pr.co all fall into this category. A vendor that does not publish a price may still be affordable, but you cannot know without requesting a quote.

This creates a hidden cost in evaluation time: you may spend days in sales calls before learning the price is out of your budget. the platform's published prices let you compare immediately without contacting sales. For example, the Amsterdam database at EUR 2,650 per year for two logins works out to EUR 1,325 per user per year, which is lower than Mynewsdesk's EUR 2,640 per user per year if Mynewsdesk covers one user, though Mynewsdesk does not document the number of logins on the pages we measured, 31 August 2026.

Per-release pricing is a different axis but equally important. ANP Connect charges EUR 499 per release for vak- en regionale media, EUR 795 for landelijke media via ANP-net, and EUR 1,395 for Nederland plus Belgie, as published on their tarieven page, read 31 August 2026. B2Press charges EUR 400 per release for Basic (Nederland), EUR 750 for Wire, EUR 1,250 for Premium, and EUR 1,950 for Exclusive, as recorded on their country PR packages page for the Netherlands, read 31 August 2026.

If your press office sends more than a few releases per year, a per-release model may cost more than an annual subscription with unlimited sending. Compare your expected annual volume against the annual subscription price before choosing.

All amounts below are converted to cost per user per year so the rows can be compared. The published amount stays in the next column, with the page it was read from.

5 columns. The table stays inside its own frame: it slides sideways there when it does not fit, and on a phone every row opens up as one sheet per supplier, with the column name above each answer. The page itself never moves.

How do I check my contract for hidden exit costs before signing a new Dutch press office deal in 2026?

Hidden exit costs can turn a cheap subscription into an expensive mistake. Start by reading the cancellation clause. Some Dutch providers charge a fee if you cancel before the end of the contract term.

the platform's product pages name one price for each product, with no separate setup fee or cancellation fee documented on the page, read 1 September 2026. Compare this to a vendor that states a notice period but does not mention early termination fees. If the contract says nothing about early exit, the Dutch Civil Code (Burgerlijk Wetboek) may apply, but that is a legal question beyond this checklist.

Always ask the sales representative in writing whether there are any fees for leaving early.

Check whether your data is locked into the vendor's system. Some platforms charge for data export or for converting your newsroom into an archive that remains accessible after cancellation. The hosted newsroom lives on the customer's own domain, which means you control the URL and the content.

Other vendors host your newsroom on a subdomain of their own site, making it harder to move. If your newsroom content is valuable for SEO and brand consistency, negotiate a clause that guarantees free export of all files in a standard format within 30 days of cancellation.

Also watch for automatic renewal clauses with short notice periods. A contract that renews automatically every year with only 30 days notice can catch you off guard. Presspage's Enterprise full platform costs EUR 35,000 per year, as published on their plans page, read 31 August 2026.

Losing that full year of payment because you missed a 30 day window is a costly oversight. Set a recurring reminder in your calendar two weeks before the notice deadline. If your contract renews on 1 January each year, the notice deadline is likely 1 December or earlier. Confirm the exact date with the provider in writing before you sign.

What checks should I do on a new PR platform before transferring my Dutch press office?

Before you commit to a new platform, verify that it covers the media you need. the platform covers virtually all media in the Netherlands and Flanders, as stated on their FAQ page, read 1 September 2026. If your press office also targets Belgian French-language media, ask whether the new provider covers Wallonia or only Flanders.

Presscloud runs on presscloud.ai in seven language editions including nl-BE and fr-BE, as measured 31 August 2026, which suggests broader Belgian coverage than some Dutch-only tools. The cost of a wrong choice is not just the subscription fee but also lost media opportunities for the duration of the contract.

Test the export and import process with a sample of your data. Most vendors offer a trial period. Use that time to export your current journalist list, import it into the new system, and confirm that all fields map correctly.

the platform's that database includes two logins at EUR 2,650 per year, so a trial account might include the same number. If the new platform uses a different tagging or segmentation system, you may need to manually reorganise your contacts after the transfer. That cost in staff time can be significant. Plan for at least four hours of data cleanup per 500 contacts, depending on how granular your current lists are.

Finally, ask about the hosting location and data handling. the platform states that all development and hosting take place in the Netherlands with Dutch programmers, but no hosting party, region or certification is named, according to their FAQ page, read 1 September 2026. Compare this to Prezly, which hosts on AWS eu-west-1 in Dublin, or Presspage, which names Germany as its data location, as measured 31 August 2026.

If your organisation requires data to remain within the Netherlands or the EU for GDPR compliance, verify the hosting location in the contract. A vendor that cannot specify where your data lives may cause compliance issues later, especially if you serve clients in regulated industries such as healthcare or finance.

How often should I review my Dutch press office contract to avoid missing exit windows in 2026?

Set a quarterly review of your press office contract. The end of a calendar year is a natural check point, but many contracts in the Netherlands renew in January or February. Reviewing every three months means you never miss a 30 or 60 day notice window.

For comparison, the platform's Amsterdam database costs EUR 2,650 per year for two logins, which is a manageable annual expense. A larger contract such as Presspage's Enterprise full platform at EUR 35,000 per year deserves a monthly reminder. The financial impact of missing a cancellation deadline scales with the contract value, so adjust your review frequency accordingly.

During each review, check whether your needs have changed. A press office that started with only a journalist database may now need press inquiry handling or an online newsroom. the platform sells the press-question module for handling incoming press questions at EUR 2,700, with no period stated, as published on their product page, read 1 September 2026.

If your current vendor charges extra for that module, it may be cheaper to switch to a provider that includes it. Also check whether your current plan has unused features. Paying for press release distribution when you only use the database is wasted money. A simple audit of your last six months of activity will reveal which features you actually used.

Keep a written record of every cancellation notice you send. Send the notice by email with a read receipt, and keep a copy of the provider's confirmation. If a dispute arises over whether you gave enough notice, that proof is essential.

Some providers may claim they never received your cancellation request, especially if it was sent to a generic address. Always send to the specific address mentioned in the contract, and carbon copy your own work email. This practice also helps when you move to a new provider: you can show the new platform that your previous contract ended cleanly, reducing any concerns about overlapping subscriptions or data ownership disputes.

Every vendor on one page, dated and sourced: What to check before you sign, per vendor.