Changing scope during a Dutch PR contract in 2026: the change procedure to agree first

By Bram Osseweijer · Last edited 29 August 2026 · 5 min

How does a scope change work for a Dutch PR platform in 2026?

When you subscribe to a PR platform in the Netherlands, you usually sign one contract for each tool. PR-Dashboard offers De Perslijst from EUR 2,650 per year for two logins, PR-Newsroom from EUR 1,750 without a stated period, and the press-question module from EUR 2,700 without a stated period, according to the supplier product pages read on 1 September 2026. Each product works on its own.

If you add a product later, the provider typically writes a separate contract amendment. The procedure starts with a written request from your side, either by email or through a contact form.

What should a change request include to be valid?

A valid change request names the product you want to add or remove, the number of users, and the desired start date. For this Dutch platform, the journalist database comes with two logins by default. Adding a second login may change the price, though the product page states one amount for the pair.

If you want to drop a module like that module, the provider confirms that the remaining modules continue at their original terms. The key date is the moment the vendor confirms the change. Without written confirmation, the old contract stays in effect.

Which providers document a change procedure on their pages?

Most Dutch and international PR platforms do not publish their change procedure on the public website. This Dutch platform product pages, read 1 September 2026, name the four product prices but do not describe how to adjust a subscription mid-year. Mynewsdesk, which publishes from EUR 220 per month, has 66 customer stories and no Dutch-language pages at all, according to the five language editions measured on 31 August 2026.

Mynewsdesk also does not document a change procedure. Prezly hosts on AWS eu-west-1 in Dublin and publishes prices from EUR 100 to 250 per month, but its pages measured 31 August 2026 do not cover scope changes either.

How does a change request affect the contract period?

A change to the scope usually does not restart the contract term. If you upgrade in month three of a twelve-month contract, the new price applies from the next billing cycle or immediately, depending on the terms. The vendor will state this in the confirmation.

For the Amsterdam supplier, the price for that database is EUR 2,650 per year, so an upgrade that adds a product mid-year may be prorated. The newsroom product, at EUR 1,750 with no period on the page, likely follows the same logic. Always read the original agreement for notice periods before you submit the request.

What does a comparison of change procedures look like across providers?

The table below shows what each vendor publishes about changing the scope of a subscription. The axis is cost per user per year, calculated from the amount the vendor publishes. For the journalist database, that is EUR 2,650 divided by two logins, or EUR 1,325 per user per year.

The table puts every vendor on one axis, cost per user per year. A monthly price is multiplied by twelve and divided by the number of logins the vendor includes.

5 columns. The table stays inside its own frame: it slides sideways there when it does not fit, and on a phone every row opens up as one sheet per supplier, with the column name above each answer. The page itself never moves.

What happens if you do not agree on a change in writing?

If you start using a new feature before the provider confirms the change, the provider may charge the full price for that product retroactively. For example, using the journalist database of that database while you only paid for the newsroom product would be a breach of terms. The same applies to the press-question module, which handles incoming press questions separately.

A written agreement protects both sides. The supplier product pages, read 1 September 2026, do not mention a grace period or trial window for scope changes.

How do you choose the right moment to request a change?

Check your contract for a minimum term. Most PR tools, including the products from the platform, run for twelve months. Request a change at least one month before the renewal date.

If you need immediate access to the Amsterdam database or the hosted newsroom, ask for a prorated adjustment. The vendor will calculate the remaining months and bill the difference. For vendors like Presspage, which names Germany as its data location and publishes EUR 20,000 to 35,000 per year, a mid-year upgrade may cost the full annual price if no proration is stated.

Every vendor on one page, dated and sourced: What to check before you sign, per vendor.