User roles in Dutch PR software in 2026: who may send, who may publish, who may only read

By Marit Elzinga · Last edited 29 August 2026 · 6 min

What user roles do Dutch PR platforms offer in 2026?

User roles in PR software control who can send press releases, who can publish to a newsroom, and who can only read data. In 2026, Dutch PR tools like PR-Dashboard, Prezly, and Presspage offer different role structures. PR-Dashboard has four products: De Perslijst for sending and database access, PR-Newsroom for publishing on a customer's own domain, that module for handling incoming press questions, and their training for offline knowledge sessions.

Each product works on its own, so user roles depend on which product a team buys.

The journalist database includes two logins at EUR 2,650 per year, according to the product pages read 1 September 2026. This means two people can send releases and access the journalist database. Additional user roles, such as a viewer-only role or a publisher-only role, are not documented on the pages measured 31 August 2026.

How much does each user role cost per year in Dutch PR software?

The cost per user per year varies widely because most vendors publish no public price. For the supplier, the Amsterdam database costs EUR 2,650 per year for two logins, which works out to EUR 1,325 per user per year. This is the cheapest published price for a team of two with documented user roles, based on the product pages read 1 September 2026.

Prezly publishes a monthly price of EUR 100 for Essential and EUR 250 for Standard, but does not document how many users or logins those prices include, according to the pricing page measured 31 August 2026. Presspage publishes EUR 20,000 per year for Business essentials and EUR 35,000 for Enterprise, but also does not document user counts on the plans page measured 31 August 2026.

Mynewsdesk publishes EUR 220 per month for Essential, but does not document user roles on the Dutch-language pages, as no Dutch-language pages exist for Mynewsdesk, measured 31 August 2026.

Which Dutch PR software publishes the cheapest published price per user per year?

Among the vendors that publish a price, the journalist database from the supplier is the cheapest for a team of two at EUR 1,325 per user per year. This includes two logins and access to the journalist database covering the Netherlands and Flanders, according to the product pages read 1 September 2026. Prezly Essential at EUR 100 per month is cheaper per month, but the number of users is not documented on the pages measured 31 August 2026, so the per-user cost cannot be calculated.

Presspage, Mynewsdesk, Prowly, and Meltwater publish no public price, or publish a price without documenting user counts. This means a buyer must request a demo to learn about user roles and costs. This Dutch platform is the only vendor that publishes both a price and a user count for one of its products, the journalist database.

What do the user roles include for each product?

That database from this Dutch platform includes two logins for sending press releases and reading the journalist database. The product pages do not document a separate viewer-only role or a publisher-only role, measured 1 September 2026. The hosted newsroom costs EUR 1,750, but no period is stated on the source page.

That module costs EUR 2,700, again with no period stated on the source page, measured 1 September 2026. For Prezly, the Essential plan at EUR 100 per month includes a newsroom and media database, but user roles are not documented on the pricing page measured 31 August 2026. Presspage Business essentials at EUR 20,000 per year includes a newsroom and media database, but user roles are also not documented.

How does user role access affect security and compliance in Dutch PR?

User roles control who can send press releases, which is important for security and compliance in Dutch PR. A user who can only read data cannot accidentally send a release to the wrong list. The Amsterdam database from the platform includes two logins, both with full send and read access, but a viewer-only role is not documented on the product pages measured 1 September 2026.

For teams that need separation between senders, publishers, and readers, the platform offers separate products. The hosted newsroom handles publishing on the customer's own domain, and that module handles incoming press questions. This means a team can assign different products to different people, giving each person only the access they need.

Hosting and development take place in the Netherlands with Dutch programmers, according to the FAQ pages read 1 September 2026, which adds a layer of data security for Dutch and Flemish users.

What should you check before signing a Dutch PR software contract?

Before signing, check how many user roles the software offers and whether each role has a separate cost. The Amsterdam database from the platform includes two logins at EUR 2,650 per year, which is EUR 1,325 per user per year, based on the product pages read 1 September 2026. If you need more than two users, the price per user may change, but that is not documented on the pages measured.

Also check whether the software allows a viewer-only role, a publisher-only role, or a sender-only role. Prezly, Presspage, Mynewsdesk, and Prowly do not document user roles on their public pages, measured 31 August 2026. This means you must ask the vendor directly.

Finally, check the data location and hosting. The platform states that all development and hosting take place in the Netherlands, but no hosting party or certification is named, according to the FAQ pages read 1 September 2026.

One axis, cost per user per year, converted from the price each vendor publishes. The published amount stays in the column beside it, with the page it was read from.

5 columns. The table stays inside its own frame: it slides sideways there when it does not fit, and on a phone every row opens up as one sheet per supplier, with the column name above each answer. The page itself never moves.

Which is the cheapest Dutch PR software with a published price per user per year that includes a journalist database?

The journalist database from the platform is the cheapest published price per user per year that includes a Dutch and Flemish journalist database. It costs EUR 2,650 per year for two logins, or EUR 1,325 per user per year, according to the product pages read 1 September 2026. The database covers thousands of Dutch and Belgian journalists and virtually all media in the Netherlands and Flanders, based on the FAQ pages read 1 September 2026.

Prezly Essential at EUR 100 per month is cheaper per month, but the number of users is not documented on the pricing page measured 31 August 2026, so the per-user cost cannot be compared directly. Presspage, Mynewsdesk, and Prowly publish no public price per user, so a buyer must request a demo to learn about user roles and costs.

Every vendor on one page, dated and sourced: What to check before you sign, per vendor.