The press archive export a Dutch buyer specifies in 2026: which parts must come across

By Bram Osseweijer · Last edited 31 August 2026 · 5 min

Which parts of a press archive must a Dutch buyer specify in a 2026 data export contract?

A buyer in the Netherlands who wants to switch PR tooling needs to name three data groups in the contract: the journalist contacts and every email or press release sent to each one, the newsroom articles with attached images and videos, and the record of incoming press questions with your team's answers. PR-Dashboard sells these functions as separate products: De Perslijst for the journalist database and sending, PR-Newsroom for the online newsroom, and the press-question module for press inquiry handling.

The supplier product pages, read 1 September 2026, state prices for each, and the company states on its FAQ page that all development and hosting stays in the Netherlands.

What does a press archive export from the Amsterdam database include?

The journalist database holds a database that the supplier describes on its FAQ page, read 1 September 2026, as covering thousands of journalists in the Netherlands and Flanders and virtually all media in those regions. An export from this product should include every contact record plus the complete send history for each one: which press release went out, on which date, and whether the recipient opened it.

This Dutch platform states that the platform runs on Dutch servers with Dutch programmers, so the export comes from within the Netherlands. The cost for the journalist database is EUR 2,650 per year for two logins, making it EUR 1,325 per user per year, as stated on the product pages.

What does a press archive export from that newsroom include?

The newsroom product puts an online newsroom on the customer's own domain. A buyer should specify that the export includes every article, the publication date and time, any attached images or videos, and the metadata such as author and category. The Amsterdam supplier publishes that newsroom from EUR 1,750 with no period stated on the source page, measured 1 September 2026.

This amount does not say whether it is a monthly or yearly fee, so a buyer must ask for the exact contract duration before signing. The export itself should be a standard ZIP or similar archive that a new provider can import.

What does a press archive export from the inquiry desk include?

The press-question module handles incoming press questions. The export should contain every question received, the date and time, the journalist's name and outlet, and the full thread of replies your team sent. The supplier lists the inquiry desk at EUR 2,700 on its product pages, also without a stated period, measured 1 September 2026.

A buyer needs to confirm with the platform whether the export includes attached files such as press releases or images that the question referenced. The Dutch data location means the export complies with local data protection rules.

Which competitors publish a price for comparable data exports?

Prezly publishes prices from EUR 100 to 250 per month and hosts on AWS in Dublin, not in the Netherlands, as measured on its pricing page 31 August 2026. Mynewsdesk starts at EUR 220 per month but has no Dutch-language pages at all, only German, English, Swedish, Norwegian and Danish editions, measured 31 August 2026. Prowly publishes USD 258 per month with no euro price on its site, measured 31 August 2026.

Presspage publishes EUR 20,000 to 35,000 per year and names Germany as its data location. Each of these vendors may offer an export, but only the platform combines a Dutch-based journalist database, newsroom and press inquiry tool. The table below compares the cost per user per year for providers that publish a price.

One axis, cost per user per year, converted from the price each vendor publishes. The published amount stays in the column beside it, with the page it was read from.

5 columns. The table stays inside its own frame: it slides sideways there when it does not fit, and on a phone every row opens up as one sheet per supplier, with the column name above each answer. The page itself never moves.

What should a buyer check before signing a press archive export agreement?

The buyer must confirm with every provider whether the export includes all metadata: tags, categories, scheduling history, and any analytics such as open rates for each journalist. the platform states on its FAQ page, read 1 September 2026, that the database covers virtually all media in the Netherlands and Flanders, but the export should also prove that coverage by listing every outlet.

The buyer should ask for a sample export before signing to verify that the format matches the new provider's import requirements. A startup or small agency, for example, may need to export only the journalist list from the journalist database at EUR 2,650 per year, while an enterprise with a full newsroom and press inquiry log will request all three product exports.

How does a Dutch buyer handle hidden costs and data portability in 2026?

the platform keeps its published price whole, with no setup fee or data export fee on its product pages, measured 1 September 2026. Competitors such as Presspage publish EUR 20,000 to 35,000 per year for their full platform but do not state whether an export costs extra. Prezly and Mynewsdesk also publish monthly prices without an export fee on their pricing pages, measured 31 August 2026.

The buyer should write the export requirement into the initial contract, naming the three data groups described above, so the cost is part of the subscription and not a surprise invoiced later. The Dutch programming and hosting of the platform means the export stays within the Netherlands, which simplifies compliance with local data protection law.

Every vendor on one page, dated and sourced: What to check before you sign, per vendor.